{"id":20203,"date":"2024-09-02T12:00:28","date_gmt":"2024-09-02T10:00:28","guid":{"rendered":"https:\/\/blog.rwth-aachen.de\/itc\/?p=20203"},"modified":"2025-04-22T15:36:53","modified_gmt":"2025-04-22T13:36:53","slug":"speicherplatzreduktion-onedrive-sharepointonline","status":"publish","type":"post","link":"https:\/\/blog.rwth-aachen.de\/itc\/en\/2024\/09\/02\/speicherplatzreduktion-onedrive-sharepointonline\/","title":{"rendered":"Storage Space Reduction on OneDrive &#038; SharePoint Online"},"content":{"rendered":"<div class=\"twoclick_social_bookmarks_post_20203 social_share_privacy clearfix 1.6.4 locale-en_US sprite-en_US\"><\/div><div class=\"twoclick-js\"><script type=\"text\/javascript\">\/* <![CDATA[ *\/\njQuery(document).ready(function($){if($('.twoclick_social_bookmarks_post_20203')){$('.twoclick_social_bookmarks_post_20203').socialSharePrivacy({\"txt_help\":\"Wenn Sie diese Felder durch einen Klick aktivieren, werden Informationen an Facebook, Twitter, Flattr, Xing, t3n, LinkedIn, Pinterest oder Google eventuell ins Ausland \\u00fcbertragen und unter Umst\\u00e4nden auch dort gespeichert. N\\u00e4heres erfahren Sie durch einen Klick auf das <em>i<\\\/em>.\",\"settings_perma\":\"Dauerhaft aktivieren und Daten\\u00fcber-tragung zustimmen:\",\"info_link\":\"http:\\\/\\\/www.heise.de\\\/ct\\\/artikel\\\/2-Klicks-fuer-mehr-Datenschutz-1333879.html\",\"uri\":\"https:\\\/\\\/blog.rwth-aachen.de\\\/itc\\\/en\\\/2024\\\/09\\\/02\\\/speicherplatzreduktion-onedrive-sharepointonline\\\/\",\"post_id\":20203,\"post_title_referrer_track\":\"Storage+Space+Reduction+on+OneDrive+%26%23038%3B+SharePoint+Online\",\"display_infobox\":\"on\"});}});\n\/* ]]> *\/<\/script><\/div><p><div id=\"attachment_20208\" style=\"width: 310px\" class=\"wp-caption alignright\"><a href=\"https:\/\/blog.rwth-aachen.de\/itc\/files\/2024\/08\/2779585-1-scaled.jpg\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-20208\" class=\"wp-image-20208 size-medium\" src=\"https:\/\/blog.rwth-aachen.de\/itc\/files\/2024\/08\/2779585-1-300x200.jpg\" alt=\"White cloud as storage icon with file icons around it\" width=\"300\" height=\"200\" srcset=\"https:\/\/blog.rwth-aachen.de\/itc\/files\/2024\/08\/2779585-1-300x200.jpg 300w, https:\/\/blog.rwth-aachen.de\/itc\/files\/2024\/08\/2779585-1-1024x683.jpg 1024w, https:\/\/blog.rwth-aachen.de\/itc\/files\/2024\/08\/2779585-1-768x512.jpg 768w, https:\/\/blog.rwth-aachen.de\/itc\/files\/2024\/08\/2779585-1-1536x1024.jpg 1536w, https:\/\/blog.rwth-aachen.de\/itc\/files\/2024\/08\/2779585-1-2048x1365.jpg 2048w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/><\/a><p id=\"caption-attachment-20208\" class=\"wp-caption-text\">Source: <a href=\"https:\/\/de.freepik.com\/vektoren-kostenlos\/flaches-blaues-design-fuer-das-hochladen-von-bildern-auf-zielseiten_5402995.htm#fromView=search&amp;page=1&amp;position=2&amp;uuid=80d843c3-ca60-4317-88b3-f15739400c87\">Freepik<\/a><\/p><\/div><\/p>\n<p>Microsoft products play a major role in everyday university life, especially for many students. Services such as Word, PowerPoint, Excel and OneNote are part of the Microsoft licences included in the Microsoft federal contract that RWTH Aachen University has concluded with Microsoft. This gives students (and employees) the necessary rights to use the software.<\/p>\n<p>Due to new votes and licence changes on the part of Microsoft, the storage space for OneDrive and SharePoint Online on the tenant for students has been redefined.<\/p>\n<p>You can find out what has changed for you and how to proceed in this blog post.<\/p>\n<p><!--more--><\/p>\n<p>&nbsp;<\/p>\n<h3><span style=\"color: #00549f;\">Storage Space Reduction and Transitional Solution<\/span><\/h3>\n<p>In accordance with the new licence terms, RWTH Aachen University will have less storage space available for students from August 1, 2024. Due to the short notice, Microsoft has provided a transitional solution so that you can continue to use the services regularly until September 17, 2024 and have enough time to back up your data. From September 17, however, RWTH Aachen University must comply with the new conditions, so that the following storage space will be available to all students from this date:<\/p>\n<ul>\n<li>personal <strong>OneDrive<\/strong>: 10GB<\/li>\n<li><strong>SharePoint Online Sites<\/strong>: 50GB<\/li>\n<\/ul>\n<p>The <a href=\"https:\/\/help.itc.rwth-aachen.de\/en\/service\/468ad37bfd1f4fe19073f4465ea3c685\/article\/df23e694493a4f69a3762f566a345f90\/\">terms of use<\/a> have already been amended and are available for you to read on IT Center Help.<\/p>\n<p>The affected files include all those created via Microsoft Office products, such as Word, Excel, PowerPoint and your OneNote notebooks.<\/p>\n<h3><\/h3>\n<h3><span style=\"color: #00549f;\">Check Storage Space and Back Up Data<\/span><\/h3>\n<p>This means for you now: Check whether you are over the new storage limit. If this is the case, you must actively reduce your storage space. Please check this by September 17 and migrate, save locally and\/or delete your files before this deadline to prevent data loss.<\/p>\n<p>If you are unsure how much storage space you have used, you can find out on <a href=\"https:\/\/onedrive.live.com\/login\/\">OneDrive<\/a> and on <a href=\"https:\/\/www.microsoft365.com\/?auth=2\">SharePoint Online<\/a>. Please log in there with something@students.rwth-aachen.de. On IT Center Help you will find detailed instructions on how to view the storage space on <a href=\"https:\/\/help.itc.rwth-aachen.de\/en\/service\/468ad37bfd1f4fe19073f4465ea3c685\/article\/229003fe6c2a453788b398a22cb55bc5\/\">OneDrive<\/a>\u00a0and the storage space on <a href=\"https:\/\/help.itc.rwth-aachen.de\/en\/service\/468ad37bfd1f4fe19073f4465ea3c685\/article\/c33fab370af7424d85f3a7b3f258aa64\/\">SharePoint Online<\/a>.<\/p>\n<p>Please also note that the migration is not performed by the IT Center but must be carried out independently by you.<\/p>\n<p>We offer <a href=\"https:\/\/help.itc.rwth-aachen.de\/en\/service\/t84lrej1rt4i\/\">sciebo<\/a> as an alternative platform so that you still have a storage option apart from OneDrive and SharePoint Online. All information on using sciebo can be found on IT Center Help.<\/p>\n<p>&nbsp;<\/p>\n<h3><span style=\"color: #00549f;\">Instructions and Support<\/span><\/h3>\n<p>We have already created new pages for you on IT Center Help, where you can find all the information and associated instructions on reducing storage space and migrating the OneDrive and SharePoint Online services.<\/p>\n<ul>\n<li><a href=\"https:\/\/help.itc.rwth-aachen.de\/en\/service\/468ad37bfd1f4fe19073f4465ea3c685\/article\/229003fe6c2a453788b398a22cb55bc5\/\">Instructions for backing up files from OneDrive<\/a><\/li>\n<li><a href=\"https:\/\/help.itc.rwth-aachen.de\/en\/service\/468ad37bfd1f4fe19073f4465ea3c685\/article\/c33fab370af7424d85f3a7b3f258aa64\/\">Instructions for backing up files from SharePoint Online<\/a><\/li>\n<li><a href=\"https:\/\/help.itc.rwth-aachen.de\/en\/service\/468ad37bfd1f4fe19073f4465ea3c685\/article\/99082bf5ee74402e939c35da2d6a03fc\/\">Instructions for backing up OneNote-Notebooks<\/a><\/li>\n<\/ul>\n<p>You also have the option of saving your files locally in future instead of backing them up in the cloud. Microsoft has provided <a href=\"https:\/\/support.microsoft.com\/de-de\/office\/anpassen-des-speichervorgangs-in-office-786200a7-f5f2-4d26-a3ae-b78c60dd5d3b\">instructions<\/a> on how to do this.<\/p>\n<p>&nbsp;<\/p>\n<hr \/>\n<p>Responsible for the content of this article is <a href=\"https:\/\/www.itc.rwth-aachen.de\/cms\/it-center\/it-center\/profil\/team\/~epvp\/mitarbeiter-campus-\/?allou=1&amp;gguid=PER-BF4P79Y&amp;lidx=1\">Sara Erdem<\/a>.<\/p>","protected":false},"excerpt":{"rendered":"<p>Sorry, this entry is only available in Deutsch.<\/p>\n","protected":false},"author":4285,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"c2c_always_allow_admin_comments":false,"footnotes":""},"categories":[306,312,315,310],"tags":[1237,815,383,377,1234,1233,1236,1235,462],"class_list":["post-20203","post","type-post","status-publish","format-standard","hentry","category-ankuendigungen","category-insight-it-center","category-services-support","category-studium-lehre","tag-lizenzaenderung","tag-lizenzen","tag-m365","tag-microsoft","tag-onedrive","tag-sharepoint-online","tag-speicherplatz","tag-speicherreduktion","tag-students-tenant"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/blog.rwth-aachen.de\/itc\/en\/wp-json\/wp\/v2\/posts\/20203","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blog.rwth-aachen.de\/itc\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blog.rwth-aachen.de\/itc\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blog.rwth-aachen.de\/itc\/en\/wp-json\/wp\/v2\/users\/4285"}],"replies":[{"embeddable":true,"href":"https:\/\/blog.rwth-aachen.de\/itc\/en\/wp-json\/wp\/v2\/comments?post=20203"}],"version-history":[{"count":11,"href":"https:\/\/blog.rwth-aachen.de\/itc\/en\/wp-json\/wp\/v2\/posts\/20203\/revisions"}],"predecessor-version":[{"id":21948,"href":"https:\/\/blog.rwth-aachen.de\/itc\/en\/wp-json\/wp\/v2\/posts\/20203\/revisions\/21948"}],"wp:attachment":[{"href":"https:\/\/blog.rwth-aachen.de\/itc\/en\/wp-json\/wp\/v2\/media?parent=20203"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blog.rwth-aachen.de\/itc\/en\/wp-json\/wp\/v2\/categories?post=20203"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blog.rwth-aachen.de\/itc\/en\/wp-json\/wp\/v2\/tags?post=20203"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}