IT Center Blog

#GoodToKnow: How to Request Mailing Lists?

August 1st, 2022 | by
Hand with world mail delivery on world map background

Source: Freepik

In addition to the central mail server, the IT Center also offers the setup of mailing lists. In contrast to lists that are maintained privately in a mail program, these can be used to address a larger group of people. In this blog post, you will learn how to apply for these lists and what you need to be aware of.

What are mailing lists about?

Mailing lists make it possible to send e-mails to several people at the same time. The mail domain does not matter – it does not have to be an email address of the RWTH domain. If an e-mail is sent to the mailing list, all list members will receive this e-mail.

Mailing lists are managed on the one hand by registered administrators and on the other hand via Mailman. The system offers a web interface and an e-mail interface through which registration and de-registration processes are organized. For this, registration is necessary.

If you want to become a member of a mailing list, you can subscribe to it through the administrators of the respective list or you can subscribe to the list yourself. On the overview page of the mailing list server you can find all publicly accessible mailing lists at the RWTH.

How can new mailing lists be requested?

Mailing lists are created at our IT Center by the responsible department. RWTH employees and recognized student associations are entitled to request mailing lists. Standard information is required in advance for the creation of mailing lists. To apply, simply write an e-mail with the answers to the following questions:

  • What is your suggestion for the name of the list? (The list will be using the address <listname> Please to not use overly vague terms such as ‘uni’, ‘sport’ or similar.
  • What is the e-mail address of the list administrator? Please use an RWTH-Mail-address.
  • What is the institute-id of your organisation?
  • What process should be used for adding new members to the list? Do new members sign up or should they be added by an administrator? (Please consider legal concerns and do not add new members to lists without ensuring their consent beforehand.)
  • Should the list be for announcements or discussion? (Should list members be moderated (announcement list) or not (discussion list)
  • What is the predicted number of members?
  • Should list entries be archived?
  • If you want list entries to be archived, should the archive be public or private?
  • Should the list be publicly listed on the overview page of the mailing list server?

If mailing lists are no longer needed, the administrators of the list can initiate the deletion themselves. To do this, simply click on “Delete” in the list overview of the administrator and confirm.

If you have any further questions, feel free to browse the FAQ on IT Center Help or send us a request. We are looking forward to your messages.

Did you like the #GoodToKnow article? Then please leave us a heart and stay tuned for the next article of this kind. There we will explain the difference to distribution groups.

Responsible for the content of this article is Arlinda Ujkani.

Comments are closed.