Additional Information: RWTH Employees Given Vaccination Priority

May 6th, 2021 | by

When creating a user profile on the portal of the Kassenärztliche Vereinigung Nordrhein, where appointments can be booked at the Vaccination Center, users must generally confirm whether they are classed as a priority group according to Sections 3 or 4 of the Coronavirus Vaccination Ordinance. Please note, however, the following links and information. Under the link “Further information on the groups of persons”, you will find a list of the currently eligible groups of people and professions: ( Here, among others, the occupational group “employees at secondary schools” is listed. According to information provided by Städteregion Aachen, university employees are not classed in this group. The current regulations of the state of NRW (so-called vaccination decree) do not allow any other interpretation here.

Please note that even though a booking has been made, proof of employment will still be checked on site. The Vaccination Center elaborates on this on its website: “Please note: Vaccination eligibility will be verified at the Vaccination Center prior to the vaccination appointment. Individuals not currently eligible to get vaccinated will be turned away.”

At present, we can therefore assume that RWTH employees will still be turned away despite the fact that appointments can be booked at the Vaccination Center.

RWTH Employees Given Vaccination Priority

May 6th, 2021 | by

In its updated version of the Coronavirus Vaccination Ordinance, the German federal government has now classed all university employees as priority group 3, meaning they are now considered a higher priority for vaccination. For detailed information, please refer to for more information. RWTH employees will therefore also be given priority for vaccination against COVID-19 – depending on the availability of vaccines.

The Crisis Management Team and RWTH Rectorate would like to point out that the Vaccination Ordinance differentiates between different priority subgroups based on age, pre-existing conditions, or occupational risk. The NRW state government will decide on the order of vaccinations, i.e. when and where (vaccination center, general practitioner, company medical service, etc.) the members of the different priority subgroups will be offered a vaccination. As of yet, no decision has been made for the group of “university employees.”

For this reason, employees will not yet be able to get vaccinated at the Vaccination Center of Städteregion Aachen. However, since some family doctors are already offering vaccinations to individuals classed as priority group 3, the University HR Department will issue a certificate of employment at RWTH in the next few days and send it to employees’ home address, so they can present this certificate to their family doctor to get vaccinated.

RWTH will keep employees updated on the latest developments regarding vaccinations on our FAQ page at

Furthermore, the University will continue to make every effort to offer employees a vaccination service through the University Medical Center as quickly as possible. As soon as we have any new information, the Crisis Management Team will get back in touch with employees.

Further Tennis Places Opened at University Sports Center

May 4th, 2021 | by

As of now, the tennis courts of the University Sports Center at the tennis facility Prof.-Pirlet-Straße are open again. Together with the Allwetterplatz Königshügel, seven courts are now available. Under the current Coronavirus Protection Ordinance, only singles games are permitted.

Further information and registration under

Current Regulations for Daycare and School

April 28th, 2021 | by

With the amended Infection Protection Act going into effect in Germany, the  federal “emergency brake” also applies to North Rhine-Westphalia.

In primary and secondary schools, face-to-face instruction is thus prohibited if the seven-day incidence rate in a county or independent city exceeds the threshold of 165 on three consecutive days. Exceptions are possible for graduating classes and special education schools. You can find the most current information on school operations, albeit in German, on the  Ministry of Education website.

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Crisis Management Team Recommends Use of Corona-Warn-App QR Code Registration

April 27th, 2021 | by

The Corona-Warn-App has been expanded to include a feature for generating QR codes (event registration). The Crisis Management Team recommends that all members use this new function, especially for lab courses, laboratories, workshops etc. In this way, possible infection chains can once again be traced but at an increased, and, above all, faster, rate.

The Corona-Warn-App is an app published by the Robert Koch Institute that helps to trace and interrupt infection chains of SARS-CoV-2 (which can cause COVID-19) in Germany. The app is based on technologies with a decentralized approach and notifies people if they have been exposed to an infected person. The German Ministry of Health Office explicitly recommends the use of the app.

A QR code could be generated for the above-mentioned events or locations, which all participants and employees would scan upon entry. In this way, in the event of a positive test of a participating person or an employee, immediate and direct information can go out to everyone.

Information on event registrations via Corona-Warn-App as well as the option to generate a QR code directly can be found here.


Updated Regulations on Self-Tests, Home Office, and Curfew

April 27th, 2021 | by

Based on the current regulations due to the federal “emergency brake”, the RWTH Rectorate and the Crisis Management Team have decided on the following measures:

Studies and Teaching

  • Courses and exam sessions will continue to be held in the previously established formats. Excursions can still not take place.
  • From now on, all students and employees attending lab courses at RWTH must be offered a self-test for each day they are on site. The necessary tests can be ordered free of charge from the RWTH Purchasing Portal. The AStA Students’ Committee, the Crisis Management Team, and the Rectorate strongly urge all members to consistently make use of this offer every single day they are on site at RWTH.
  • The Dean’s Office of the Faculty of Medicine continues to regulate the formats in the Medicine and Dentistry degree programs.

University Operations

  • The work-from-home arrangements already in place will be extended through June 30, 2021.
  • If employees have to perform essential work on site at RWTH during curfew, a corresponding form is available for download in the Forms Database. Please have this form signed by the head of the respective university institution or their deputy. Please note that a certificate will generally not be necessary as far as we currently know, but an adequate declaration will suffice.
  • Please refer to the Family Services Center or the relevant personnel department for advice if you have any questions about childcare.

You will be notified of any new information as soon as possible once it is available.

Important Information on Ordering Free Self-Tests From the RWTH Purchasing Portal

April 22nd, 2021 | by

From now on you can book the required number of free self-tests for up to three weeks in the RWTH Purchasing Portal in just one order. This was announced by University Management and the RWTH Crisis Management Team.

The self-tests can be explicitly offered to students who are required to be on site at RWTH for a lab course or to work on their thesis. The same conditions apply as for employees (one test if on site up to two days per week; two tests if on site more than two days per week).

When placing your order, please enter the purpose and the time period for the ordered items in the comments section. Please also note that this test provision may not lead to an increased number of members on site at RWTH. The University would like to emphasize that – in the interest of infection prevention and control – it is still exclusively offering tests to members only when they are required to be on site.

Provision of Further Self-Tests

April 16th, 2021 | by

The state of North Rhine-Westphalia is planning to provide self-administered COVID-19 tests for employees who come to work on campus at RWTH. As the test kits are packaged in units of 20, these tests can only be effectively used on-site at RWTH. Therefore, the RWTH Rectorate and Crisis Management Team are asking University institutions to create appropriate testing facilities in suitable rooms. Further information on the requirements and the test procedure can be found in German under this link.

All employees who come to work on campus must be offered one test per week for up to two days of in-person work and two tests for more than two days of in-person work. Individuals authorized to place orders can now order the tests free of charge from the RWTH Purchasing Portal for their University institution. Please note that only one week’s supply can be ordered and delivered at a time for logistical reasons. If institutions wish to team up with other institutions to avoid small order quantities or use shared test rooms, joint ordering is possible. Such requests must then be indicated in the comment field provided for this purpose.

The Rectorate and the Crisis Management Team ask you to observe the following instructions:

  • It is still possible for University institutions to purchase self-tests in individual packaging from the RWTH Purchasing Portal to meet additional demand or for special purposes.
  • The regulations regarding employees taking a free rapid COVID-19 test (“Citizens’ Test”) during working hours continue to apply.
  • The testing service for cross-border commuters from the Netherlands, offered at Uniklinik RWTH Aachen, will be extended to commuters from Belgium until further notice. This is due to the state of North Rhine-Westphalia’s decision to no longer offer free Citizens’ Tests for this group.

The Rectorate and the Crisis Management Team urge you to make active use of the testing opportunities provided. The purpose of the tests is to detect asymptomatic COVID-19 infections. The aim is to make the current on-campus activity safer and should not lead to increased in-person work at RWTH.

City of Aachen Waives Parental Contributions in 2021

April 13th, 2021 | by

Families in Aachen will have their parental contributions for children attending day-care centers (KiTas), preschools, childcare facilities, or the optional afternoon elementary school (OGS) in the city waived for the entire year 2021. You can find more information here.

Free Meal Project Continues in Summer Semester 2021

April 10th, 2021 | by

Together with Studierendenwerk Aachen, RWTH’s AStA launched the Free Meal Project in summer semester 2020 to support students, particularly those with financial problems, during the current crisis. The initiative is intended for those who have been hit particularly hard by the pandemic and are worried about how they will finance their food costs. The special offer will now be extended to the 2021 summer semester. More information is available at